Palanaepal-uh-NAY
A repository that fills itself.
Palanae is a business-wide data platform that captures the work your team is already doing — meetings, notes, documents, deals — and turns it into structured, searchable knowledge your whole company can rely on.
It reads as a place rather than a tool, and that is deliberate. Not a workflow app waiting to be fed — a library that fills from work you were already doing.
… we'd need the second unit on site before the shutdown window, so call it end of Q1, and the budget sign-off sits with Dana. …
- Decision maker
- Dana — budget approval
- Target date
- Q1 close
Capture first
The best system of record is the one nobody has to remember to use.
Every business system asks the same thing: change how your team works, then you'll get value. Palanae inverts it. The flagship interaction takes something that already exists and turns it into a record — no forms died empty.
- 01
Paste what already happened
A meeting transcript, a note, a document. No new habit to build, no form for anyone to fill in, no process for your team to adopt first.
- 02
Read a proposal, not a summary
Palanae proposes structured facts — who decides, what was promised, when it lands — and cites the exact line each one came from. Click a claim, land on its source.
- 03
Approve, and the record grows
You accept or reject. Approved facts sit beside your team's own entries rather than overwriting them, each carrying its source, confidence, and timestamp.
How it's built
Six nouns. Modules are views over them.
Ask what software modules every business needs and you get a hundred answers. Ask what nouns every business has, and the answer is short and stable.
Parties
Anyone you deal with
Customers, prospects, suppliers, employees
Events
Things that happened
Meetings, calls, emails, deliveries, notes
Commitments
A promise with terms
Quotes, contracts, purchase orders, deals
Money
Value moving, or scheduled to
Invoices, payments, costs, recurring revenue
Things
The tracked unit
Products, assets, equipment, inventory
Work
Effort toward an outcome
Tasks, jobs, production steps, projects
A module is a lens, not a product
Relationship and pipeline management is Parties + Commitments + Events. Spend approvals are Money + Work + Parties. Because the nouns already exist, each new module costs a fraction of the one before it — which is how a platform grows instead of sprawling.
Configuration, not customization
Every tenant runs the same core software. If your business calls organizations “Companies” and deals “Projects,” every screen, menu, and report says Companies and Projects. Your pipeline stages, your roles, your modules — all configuration data. No user-facing noun is hardcoded.
The trust model
AI is threaded through it — and structurally prevented from acting alone.
A guarantee that depends on good intentions is not a guarantee. These three hold because of how the software is built, not because of what a policy document says.
AI proposes. People commit.
No agent in Palanae writes to your data. Ever. Every AI action lands in a review queue as a proposal, and a person approves it before the platform executes the change. Agent code does not receive the platform's write functions at all — its only possible output is a proposal. Automated checks make the rule impossible to break by accident, even under deadline pressure. That is a materially different guarantee from a vendor promising its AI usually asks first.
Every claim shows its work.
An AI-derived value carries its source, a confidence level, a timestamp, and the run that produced it — and sits beside the human-entered value rather than replacing it. Trust is never requested. It is demonstrated on every field.
An agent acts as you, never above you.
When AI works on your behalf it runs under your identity and your permissions, never a privileged system account. Whatever you cannot see, an agent working for you cannot see either — so isolation and role limits apply to it automatically, with nothing extra to configure.
Isolation, enforced twice
Every client workspace is isolated at the database layer with row-level security and at the application layer with tenant-scoped access wrappers. The system is fail-loud: an unscoped query errors rather than quietly returning data. Isolation has been part of the schema since the first migration — it is the one property that is catastrophic to retrofit, so it was never deferred.
Boundaries
What Palanae will never be.
The interesting decisions in a business system are the ones about what it refuses to do. These are permanent, not a roadmap gap.
Not your payroll or general ledger
Permanently, and by design. Palanae integrates with the systems that own those records and owns the intelligence layered on top of them. Your accounting stays exactly where it is.
Not a workflow tool you have to feed
If capture depends on your team remembering to log things, it fails in week three. Palanae reads what was already produced instead of asking anyone to produce more.
No new tables for new questions
The six nouns are fixed. Custom fields, industry attributes, and the long tail of “can it also track…?” land in the Facts layer as typed, provenance-carrying data. The schema stays small; the data stays open-ended.
Not self-signup
Every workspace is provisioned after a discovery conversation, so nobody starts in an anonymous empty shell. Fitting it to your business — your vocabulary, your pipeline — is then self-guided inside the app, in minutes rather than meetings.
Talk to us
Start with a conversation about how your business actually runs.
What you sell, how a deal moves, who talks to customers, what gets written down today — and which systems must stay exactly where they are. That conversation is where fit gets decided, in both directions. Prefer email? Write to info@palanae.com.